Schedule of Parties at the LTB: A Step-by-Step Guide for Landlords and Tenants

When an Ontario Landlord and Tenant Board (LTB) application has more people involved than its boxes can hold, the Schedule of Parties is the extra page where you name them. For a landlord, that usually means a unit rented to three or more tenants, or a property with more than one owner acting as landlord. Tenants have their own variant, called the Schedule of Parties for Multi-Tenant Applications. It is how a group of tenants from one building join a single application, and a landlord usually encounters it as the respondent.

The essentials in one table

Who uses it and what it does for each side

Landlords use the standard schedule so that every person they want the order to bind is a named party. Under the Residential Tenancies Act, 2006 (RTA), s. 187(1), an application's parties are the landlord together with any tenant or other person directly affected by it. Only the people you name receive the LTB's package (your application plus its Notice of Hearing), so a person you leave out may never learn the case exists.

Tenants use the multi-tenant version when two or more of them in the same residential complex want one shared application. The RTA permits this at s. 186(2) on one condition: every tenant who joins must sign. That is the reason each tenant's block on this form has a separate signature line.

Landlord application forms only fit a few names. The L1 instructions spell out the overflow rule:

• Two or more landlords: one landlord is typed onto the application; every other landlord moves to the schedule.
• Three or more tenants: two tenants fit on the application; tenant number three and anyone after goes onto the schedule.

Is this the right form for you? A quick check

Reach for the standard Schedule of Parties if:

• your L1, L2 or other application targets at least three adult tenants, whether they signed the lease or are simply in possession of the unit;
• the property has co-owners and each of them is a landlord;
• you also have to name a subtenant, a superintendent or someone acting as the landlord's agent.

Reach for the multi-tenant version if:

• you and other tenants are making one joint application under s. 186(2). According to the forms page, joint tenant applications have to be sent in by mail or courier.

This is not the tool if:

• your application has already gone in and you now want someone added. That calls for an amendment (Rule 15), or for asking the Board to add them under s. 187(2).

If you are a landlord answering a multi-tenant application: look at each tenant entry and confirm it is signed. Every tenant who applies must sign under s. 186(2), and each block on the form restates the point.

Filling in the standard schedule: step by step

The form asks you to print or type in uppercase. Each page holds three blocks. For each person:

1. Pick the role. The choices are Tenant, Co-op Member, Landlord, Co-op, Subtenant, Superintendent and Landlord's Agent; tick only one.
2. Enter the name. Use First Name and Last Name fields. If the landlord is a corporation, write its precise legal name.
3. Enter the address. Fill in street, unit, municipality, province and postal code. For a tenant, that is normally the rented unit. For a co-landlord, give their "address for service", meaning the place papers can be delivered to them.
4. Add phone and fax. There are fields for day, evening and fax numbers.
5. Number the pages. Fill in "Page __ of __" everywhere, using as many extra sheets as it takes to fit everyone.
6. Skip the office box. The "Office Use Only" file-number space stays empty.

Example: for an L1 against four roommates, two go on the L1 and two fill blocks on a single schedule page marked "Page 1 of 1".

Filling in the multi-tenant version: what is different

The blocks look much the same (role, name, address, phone), though the co-op boxes are gone. Two things are added:

• A signature area. Tick Tenant or Representative, then sign and date it in dd/mm/yyyy format. The form tells tenants they must also sign this part.
• Representative details. If a representative signs for a tenant, they should add a separate sheet giving their own contact details: name, mailing address, phone, fax and email.

Sending it in

For the standard version, the schedule is uploaded together with your application through the Tribunals Ontario Portal.

For the joint-tenant version, the guidance is muddled. On the LTB forms page, the list of forms says "File with Tribunals Ontario Portal", but the fees section of that very page says multi-tenant applications must go by mail or courier. Until the LTB settles the conflict, tenants preparing a joint application should check the method with the LTB before they file.

Either way, match every name's spelling to the lease and any termination notice.

Problems to avoid (and why they matter)

1. An adult tenant missing from the application. An unnamed person gets no copy of the hearing papers. The Member (the adjudicator hearing the case) can postpone the hearing or decline to make any order against them. When service has failed, Rule 5.17 gives the LTB power to adjourn or to dismiss.
2. A mismatch with the notice. Say your N4 went to three tenants but the application lists two. The Member then has a discrepancy to resolve on hearing day.
3. A co-owner left out as landlord. If two owners share the landlord role, both belong on the application.
4. The multi-tenant form on a landlord application. It is built only for tenants applying together.
5. Tenant entries with no signature. Section 186(2) needs a signature from each applying tenant. A landlord responding should point out any blank one.
6. Pages unnumbered or hard to read. Use uppercase and number every page.

After the application is filed

Everyone on your schedule receives the LTB's Notice of Hearing. At the hearing, the Member may still add or remove parties (s. 187(2)). If another adult tenant surfaces after filing, tell the LTB right away.

Common questions, answered simply

How many tenants fit on the L1 itself?

Two. The L1 instructions send every further tenant to the schedule.

Should someone living there but not on the lease be listed?

Only parties go on the schedule, which under RTA s. 187(1) means landlords, tenants and others directly affected. Each occupant's status depends on their own circumstances; if it is unclear whether someone is a tenant, get advice before you file.

What makes the multi-tenant schedule different?

It lists the tenants who are applying together under RTA s. 186(2), and each of them must sign their own entry.

Does filing a Schedule of Parties cost anything?

No. The schedule is free; the fee attaches to the application. Tenants applying jointly pay $53 for the first unit, then $5 for every additional unit, never more than $450 in total.

What if a tenant was left off by mistake?

Under s. 187(2), the Board has discretion to add or remove parties. Expect the hearing to be put off so the new party has a chance to receive the papers.

Official sources

• Schedule of Parties (form)
• Schedule of Parties for Multi-Tenant Applications (form)
• L1 Instructions
• Residential Tenancies Act, 2006, ss. 186 and 187
• LTB Rules of Procedure, Rules 5.17 and 15
• LTB Forms, filing and fees

Last reviewed October 31, 2026. General information, not legal advice for your situation. Always use the current version of the form from the LTB.