Ontario's Landlord and Tenant Board (LTB) has a single-page cover sheet for anyone handing in three or more paper applications together: the Bulk Application Information Sheet. On it you give a file count and a contact person, request any extra paperwork, and pick between emailed hearing packages and collecting them in person. In practice it's landlords and property managers who use it, typically when several units fall behind on rent at the same time. Tenants won't normally file one, but they'll receive their own hearing package for each application as usual.
Quick summary
| Who fills it in | The landlord, or their agent, submitting a bundle of three or more applications |
| When | When the bundle is filed |
| Deadline | Nothing separate — every application still has to meet its own deadline |
| Where it goes | On top of the paper applications: mail, courier or ServiceOntario |
| Fee | The sheet is free; every application pays its own fee |
| Next form | None |
What the sheet does
Accepted applications are served on the parties by the Board, together with a Notice of Hearing (Rule 5.1). For a paper bundle, the sheet is the routing slip for returning every Notice of Hearing (NoH) package to the filer. The form describes the contents: your application copy, the NoH, and the LTB's receipt. Three optional add-ons can be requested — point-of-sale receipts, an information sheet, and the L1/L9 update sheet.
Should you use it?
Yes, if at least three paper applications are going in together, whether posted, couriered, or handed across a ServiceOntario counter that accepts LTB filings.
No, if:
- You're using the Tribunals Ontario Portal. Portal filings are individual by design; the forms page ties the bulk sheet to paper routes only.
- You're a lawyer or paralegal and the Portal accepts the application. The Practice Direction has required Portal filing by licensees since January 1, 2025 for Portal-eligible applications — L1, L2, L3, L4, L9 and L10 among them. No paper bundles of those from licensees.
- You're sending A1, A2, A4, L6, L7 or L8 applications by email. That has its own bulk method: pay once online, then use the subject line "Receipt #[number], Bulk Filing" (overflow goes in a follow-up headed "Bulk Filing, Continued").
When paper counts as filed
No deadline attaches to the sheet. Paper filing does, however, move the date the LTB treats as your filing date (Rule 4.8):
| Route | Treated as filed |
|---|---|
| ServiceOntario | The same day |
| Courier | The next business day after you hand it over (not a Saturday, Sunday or holiday) |
| The fifth non-holiday day after mailing |
Example. A property manager in Ottawa mails a bundle on Monday, November 2, 2026. Counting only weekdays — Tuesday is day 1, Friday is day 4, and Monday, November 9 is day 5 — the applications are treated as filed on Monday, November 9.
Anything in the stack with a looming deadline is at risk by mail. Processing of posted and couriered filings may also be slower, the LTB warns.
Filling in the sheet, step by step
The top half is yours; the bottom half belongs to the LTB.
Step 1 — File count. The total number of applications enclosed.
Step 2 — Contact Information. One person for staff to call or email, with their details.
Step 3 — Additional documents. Any of the three optional extras listed above.
Step 4 — How the packages come back. Choose one:
- email — a printed address, or the Step 2 contact email; or
- collection in person — from the LTB office that received the filing.
Write email addresses clearly; the form specifically asks you to.
Step 5 — Unit addresses and form numbers. You get ten numbered rows. On each, put a rental unit address and its application form (for instance "L1"). Got more than ten? Continue on extra pages and number them.
Step 6 — Stop. The LTB section — pickup contact, pickup and email dates, date-received stamps — is for staff only.
Paying and sending
Put the sheet on top of the stack. Each application carries its own fee:
| Application | Paper fee | Portal fee |
|---|---|---|
| L1, L2, L3, L9, L10 | $201 each | $186 |
| L5 | Its own scale | — |
Paying by mail or courier: Visa/Mastercard credit (attach the Credit Card Payment Form), certified cheque, or money order — cheques and money orders to the Minister of Finance. ServiceOntario also takes cash and debit.
Mailing address: LTB, Ground Floor, 15 Grosvenor Street, Toronto, M7A 2G6.
Before it goes out: a checklist
- [ ] Three or more applications, and none that a licensee must file on the Portal
- [ ] Every unit address and form number on the sheet matches an enclosed application
- [ ] Email address printed legibly (if you chose email)
- [ ] Each application has its own correct payment
- [ ] Each application has its notice and Certificate of Service, where needed
- [ ] Nothing in the bundle is so close to its deadline that mail could make it late
Things that hold a bundle up
- The list doesn't match the bundle. Staff compare row by row; discrepancies trigger phone calls and delay.
- An email address no one can read. Packages bounce into the void.
- One application short on payment, or charged the wrong fee. Fees are per file, every file must be complete by itself, and errors can mean refusal or dismissal (see "Important information before filing" on the forms page).
- Missing notices or Certificates of Service. Each application's own attachments are still required.
- A licensee filing Portal applications on paper. The LTB won't process them.
- Mailing an application that's up against its deadline. Five non-holiday days can be the difference.
What happens after filing
Every application is handled individually. When hearing notices issue, you either receive the packages by email or hear from staff about a collection date at your filing office. After that, files go their separate ways, each with a number and hearing of its own.
Questions people ask
How many applications make it a "bulk" filing?
Per the sheet: a minimum of three, filed together.
Can I use bulk filing for L1s on the Portal?
No — the sheet is a paper-only tool. Portal applications are each filed and paid separately.
Is it cheaper to file several at once?
No. Landlord L-applications are priced individually on the fee schedule, without a volume discount; the L5 follows its own per-unit pricing.
My paralegal handles my filings. Can they send a stack of paper L1s?
No. Licensees have been required, from January 1, 2025, to use the Portal for any application it accepts — L1s among them.
How do the hearing packages get back to me?
Choose email (with a legible address) or in-person collection at your filing office.
Official sources
- Bulk Application Information Sheet (form)
- LTB Forms, filing and fees
- Practice Direction Requiring Law Society Licensees to use TOP
- LTB Rules of Procedure, Rule 4
Landlord or tenant, get this right the first time
A licensed paralegal can prepare, serve or answer this form and represent you at the Board.